13 - 16 June, 2023

Bucharest | Romania

13 - 16 June, 2023

Bucharest | Romania

Conference Registration

How to register

All who wish to attend the conference must register and pay the registration fees via the conference registration page (which will be available later).

Each accepted paper should be covered by the registration of one of the paper co-authors. The registration fee must be paid within the deadline for final upload of accepted papers (15st March).  The details of the registration fees are provided below. The registration opens on March 1, 2022. Papers where none of the authors is registered will not be included in the conference program.

For all other participants, it is suggested to complete the regular registration by April 6, 2023. (Early Bird)

Registration fees

The registration fees (VAT included) are:

Registration category

Paper upload (up to)

Fees (Euros)

Early – Full In-person 2 € TBC
Early – Student/Retiree In-person 1 € TBC
Late – Full In-person € TBC
Late – Student/Retiree In-person € TBC

TBC – to be confirmed

Early: registrations received by April 6, 2023. Late fees apply after April 6.

Full in-person registrations include: access to the conference venue, 2 daily coffee breaks, 1 lunch ticket per day, 1 ticket for the welcome reception, 1 ticket for the banquet dinner, up to 2 papers uploads (the registrant must be a co-author of the associated paper(s); 6 pages/paper allowed, maximum 2 extra pages at additional cost). All benefits of the virtual registrations (described below) are included in this registration.

Student/Retiree in-person registrations include: access to the conference venue, 2 daily coffee breaks, 1 lunch ticket per day, 1 ticket for the welcome reception, up to 1 papers uploads (the registrant must be a co-author of the associated paper(s); 6 pages/paper allowed, maximum 2 extra pages at additional cost). All benefits of the virtual registrations (described below) are included in this registration.

Student status: If at the time of registration or at the time of initial submission of paper for review you were a “full-time student” at a recognized institution, you may register at a Student rate.

Retiree status: If at the time of registration or at the time of initial submission of paper for review you had retired or did not hold a full time employment, you may register at a Retiree rate.

Registration and paper

Each accepted paper should be covered by the registration of one of the paper co-authors. The corresponding registration fee must be paid within the deadline of the final upload of the accepted paper. Accepted papers which are not associated to a registration of one of the co-authors will neither be included in the conference program nor in the proceedings.

Each full registration allows to upload 2 final papers maximum. Each student registration allows to upload up to 1 final paper. The registrant must be an author of all the papers associated to their registration.

Paper uploads in addition to those included with each registration are possible at an extra cost of 240€ per paper. Each extra upload has to fulfill all requirements of a regular upload. Important: To pay for extra pages you first need to go to your paper submission page, complete the final submission information including number of pages in your manuscript, then return to registration – the excess page charge will appear automatically in your cart

The final paper length is limited to 6 pages. A maximum of up to 2 extra pages (for a maximum length of 8 pages per paper) is allowed. Extra pages require the payment of over-length page fees at a cost of 120€ for each extra page.

Extra banquet tickets

Extra banquet tickets can be requested at an extra cost of €100/person (TBC) via the online registration system or onsite. Extra banquet tickets are subject to availability.

Pre-conference Workshop registration

Workshops will be held at the conference venue on June 13th, 2023, the day before the official opening of the conference. Advanced registration for pre-conference workshops can be done online via the conference registration system. Please note that workshops are: (a) subject to cancellation for lack of registrants, and (b) allow a maximum number of participants. The costs of attending a pre-conference workshop are: €TBC for each full registrant; €TBC for each student/ retiree registrant.

Conference registration is a prerequisite for registering at a pre-conference workshop.

Invitation letters for visa or other uses

As an author or co-author, an official letter-of-acceptance that confirms that your paper has been accepted and reaffirms the expectation that you will attend the Conference is available for download. The letter can be used for visa and travel support applications.

The download will be available from PaperCept after the reviewing process has been completed.

The procedure for obtaining your acceptance letter is as follows:

  1. Go to the PaperCept and Login
  2. Enter your PIN number and Password.
  3. In the Access a Workspace (next to ECC 2023) choose:
  4. Enter Author or Proposer of Submission # (your paper #).
  5. Then, Choose an Option, and click on Request an Acceptance Letter.
  6. Fill out the necessary Information.
  7. Download the pdf file of your Acceptance Letter.

Letters confirming registration without an accepted paper may be issued by the conference organizers on an individual basis, after a participant has registered for the conference. Please contact us if you require a confirmation letter.

We regret that we are unable to provide customized letters. Letters of invitation will not be supplied for persons who are not registered to the conference.

Cancellations and refunds

Under construction

After uploading a final paper no refund of the corresponding registration fee is possible.

Cancellation and refund of registration fees that do not correspond to final paper uploads are possible. Requests must be made via email at ecc2023@euca-ecc.org with the subject “Cancellation ECC23 NAME SURNAME” until May 10, 2023. No refunds will be made after this date.

Cancellations are subject to a €100 administrative fee.

Transferring a registration is possible. A student can transfer her/his registration only to another student. Please contact the secretariat via email at ecc2023@euca-ecc.org for further information.

EUCA student travel support program

Under construction

Students are invited to investigate on possible support here.